Office of the Secretary
The Office of the Secretary of State existed even before Alabama became a
state. The first secretary of state, Henry Hitchcock (1818-19) served for the
Alabama Territory. The secretary of state served a two-year term from the time
Alabama became a state in 1819 until the Constitution of 1901 set the term at
four years. Up until 1868, the secretary of state was elected by the
legislature, but since that time has been selected by popular vote.
Click here for a complete listing of the men and women who have served as
Alabama's secretary of state.
Today, the secretary of state runs on the same election cycle as the governor
and may serve only two consecutive terms before having to vacate the office for
at least one term. If a secretary of state resigns or dies, the governor
appoints someone to serve for the remainder of the term.
Minimum requirements for the job are that the secretary of state be at least 25
years old, a registered voter, a resident of the state for five years and a
United States citizen for seven years.
State law gives the secretary of state more than 1,000 different duties and
virtually all of them involve processing and filing documents that are public
records. Many of the documents must have the Great Seal of Alabama affixed in
order to make them official.
Approximately 500,000 documents are stored in the Office of the Secretary of
State, and they basically fall into four categories: executive, legislative,
elections and business.
In order to keep up with the public demand for access to these records, the
office uses extensive computer and information technology. The Alabama Secretary
of State's Office was one of the first in the nation to successfully store and
retrieve the records on an optical disk, and many of the corporate and Uniform
Commercial Code (UCC) records are available to businesses with personal
computers through a dial-in network.
Executive: Many of the executive records have both the signatures of the
secretary of state and of the governor because the secretary of state serves as
the governor's personal notary public. When the secretary of state is witnessing
the governor's signature, the Great Seal of Alabama is used as the "notary"
seal. Included in this type of executive records are writs of arrest, contracts,
deeds and leases. Other executive records include listings of abandoned vehicles
found in the state, information on municipal incorporations, and the names of
all notaries public registered in Alabama.
Elections: The secretary of state is Alabama's "Chief Election Official". The
secretary of state is given many different election duties under state law.
Election records include vote totals, certified ballots and records showing how
much money candidates and political committees raised and spent during an
election. Copies of certificates of election, commissions, and oaths of office
are also on file for many elected officials.
Business Records: Business records are divided into three categories: Lands and
Trademarks, Corporations, and Uniform Commercial Code (UCC).
The Lands and Trademarks Section has the original state land records dating back
to the days when Alabama first achieved statehood. All of the trademarks
registered in the state also are found here. Corporations Section staff members
reserve names of businesses that incorporate to do business in Alabama. The
state has about 200,000 corporate filings, and staff members usually get about
300 requests each day for information in those files.The UCC Section maintains
more than 220,000 financing statements that are filed by attorneys and banking